ESSO - Indian National Centre for Ocean Information Services

Annual Meetings of Indian Ocean Global Ocean Observing System (IOGOOS) - XIV Integrated meetings of IOGOOS 14 annual meeting and its allied program meetings at Grand Mercure, Kemayoran, Jakarta, Indonesia during 19 - 23 March, 2018

HOSTS

a .Indonesian Institute of Sciences (LIPI), Indonesian Agency for Meteorology, Climatology and Geophysics (BMKG) and the Government of Indonesia
b .UNESCO Intergovernmental Oceanographic Commission (IOC) Perth Programme Office

Organizers:
Mr Nick D'Adamo, Head IOC PPO;     Contact: +61 (0) 409 680 247
Dr Romola Stewart, Programme Manager IOC PPO      Contact: +61 (0) 409 890 536

Local Hosts:
Dr Zainal Arifin, Indonesian Institute of Sciences (LIPI)
Mrs Nelly Florida Riama, Director of Marine Meteorology Centre (BMKG)

CONFERENCE SPONSORS

Conference organizers would like to acknowledge the support of Scientific Committee for Oceanic Research (SCOR) as a major supporter of the 2018 International Indian Ocean science conference.

Discussions with potential sponsors are ongoing and should your organisation wish to sponsor a social event such as Conference Dinner, or Cocktail Reception, please contact Nick D'Adamo nick.dadamo@bom.gov.au

MEETING SCHEDULE

Preparations for finalising the meeting schedule are underway. See Appendix A for the draft schedule and please note on which days you will be attending. In summary, the integrated set of meetings are:

• 2nd meeting of the Second International Indian Ocean Expedition (IIOE-2) Steering Committee;
• 14th annual meeting of the Indian Ocean Global Ocean Observing System Regional Alliance (IOGOOS);
• 14th annual meeting of the Indian Ocean Region Panel (IORP);
• 8th annual meeting of Sustained Indian Ocean Biogeochemistry and Ecosystem Research (SIBER); and
• 8th annual meeting of the Indian Ocean Observing System (IndOOS) Resources Forum (IRF).

CONFERENCE VENUE (18-23 March 2018)

Venue: The conference venue is the Grand Mercure, Kemayoran, Jakarta, Indonesia.
Address: Jalan H Benyamin Sueb Kav B6 Superblok Mega Kemayoran, Kota Baru Bandar, Kemayoran, Jakarta Pusat, Indonesia, 10610
See Appendix B for a general location map of the Grand Mercure, Kemayoran, Jakarta.

ACCOMMODATION

Conference venue: Grand Mercure, Kemayoran, Jakarta.
Accommodation bookings are the responsibility of participants.
Participants are strongly advised to make their hotel bookings as soon as possible. Similarly for their travel plans and bookings.
For accommodation at the conference venue Grand Mercure, Kemayoran please refer to the venue website for bookings.

Grand Mercure Kemayoran
Approx. 800.000 - 900.000 (Rupiah)
Location : Jalan H Benyamin Sueb Kav B6 Superblok Mega Kemayoran, Kota Baru Bandar, Kemayoran, Jakarta Pusat, Indonesia, 10610
Website : https://www.accorhotels.com/gb/hotel-9896-grand-mercure-jakarta-kemayoran/index.shtml

Alternative accommodation options in close proximity to the conference venue (rates shown are approximate). 1. Best Western Plus Kemayoran Hotel
Rate: 700.000 (Rupiah)
Location : Jalan Benyamin Suaeb Blok A5, RT.13/RW.6, Kebon Kosong, Kemayoran, Jakarta
Pusat, Daerah Khusus Ibukota Jakarta 10630
Website : http://bwpluskemayoran.com/

2. Golden Boutique Hotel Angkasa
Rate: 700.000 (Rupiah)
Location : Jl. Angkasa No. 1 Jakarta 1072-Indonesia Email :reservation@goldenboutiquehotel.com Telephone :+62 21 625 5555
Website : http://www.goldenboutiquehotel.com/

3. Swiss-Belinn Kemayoran
Rate :700.000 - 750.000 (Rupiah)
Location : Complex Springhill, Jl. Benyamin Suaeb Blok D6, Pademangan Timur, RW.10, Pademangan Timur, RW.10, Pademangan Tim., Pademangan, Kota Jkt Utara, Daerah Khusus Ibukota Jakarta 14410
Website : http://swiss-belinn-kemayoran.business.site/

4. Hotel Orchardz Industri
600.000 - 700.000 (Rupiah)
Location: Jl. Industri Raya No. 8, RT.16/RW.3, Gunung Sahari, Sawah Besar, RT.17/RW.3, Gn. Sahari Utara, Sawah Besar, Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta 10720
Website : http://www.orchardzhotel.com/

5. Holiday Inn
800.000 - 850.000 (Rupiah)
Location: Jalan Arena Pekan Raya Pintu 6, Kemayoran, Pademangan Timur, Pademangan, Pademangan Tim., Pademangan, Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta 10620
Website : https://www.ihg.com/holidayinnexpress/hotels/us/en/jakarta/jktie/hoteldetail?cm_mmc=G oogleMaps-_-EX-_-ID-_-JKTIE

REGISTRATION/CHECK-IN

Registration for the 2018 International Indian Ocean Science Conference is now open and can be completed by clicking this link, which will direct you to the Eventbrite website.
Please check the meeting schedule (Appendix A) to review the timetable for the integrated meetings, as you will be required to register for each day that you will be attending. We have endeavoured to keep costs to a minimum. Payment can be made with credit card via Eventbrite. For catering purposes, please indicate if you have any dietary requirements.
Sign boards in the lobby will direct you to the registration desk that will be staffed at the following times:

• Monday 19 March: 0800-0830am
• Tuesday 20 March: 0800-0830am
• Wednesday 21 March: 0830-0900am; and 1200pm-0100pm
• Thursday 22 March: 0800-0830am
• Friday 23 March: 0800-0830am

When you first arrive please confirm your information and receive your conference badge along with other useful information. The desk will have records of the days you have registered to attend. If you arrive when the desk is un-manned, please identify yourself to one of the meeting organisers as soon as possible.
Important: Please wear your badge at all times as it is important that you are identifiable as a conference attendee.

CONFERENCE OPENING

The Conference will be officially opened on Wednesday 21 March. A program for the opening ceremony is under development and will be provided to registered delegates as an attachment in email circulation.

SCHEDULE & MEETING ROOMS - to be advised

Note: for all group meetings and events - participants will be members and invited observers only

AGENDA's

Detailed agendas for all meetings over the course of the 6 days are being prepared by the co-chairs/secretariats. If you have any questions about the agendas, please direct them to the appropriate co-chairs/secretariats in the first instance.

Important: All co-chairs/secretariats must have a laptop from which they can run their meetings. The meeting organisers will require copies of all presentations given at the end of each day, and the co-chairs/secretariats will be approached to provide these. Your assistance in compiling these is appreciated.

Note: All participants please note that all presentations given at the conference will be made available to participants (in PDF format) following the conclusion of the conference - individual requests on a daily basis may not be accommodated.

INTERNET & POWER

Main voltage in Indonesia is 230V 50Hz (compatible to Australia, Africa and Europe); however participants from Japan, USA and Canada (which use 100/120V 50/60Hz) may need to consider the need for a voltage converter.

Plug/wall sockets in Indonesia have two flat metal pins shaped like a "V" (Type I). Participants are recommended to bring appropriate Power Adapters to enable use of wall sockets.

Important: Meeting co-chairs/secretariats will be advised of the AV facilities at the venue. Please be mindful of the need to bring the appropriate adaptors to ensure you can connect your laptops to enable you to run your meeting sessions.

Note:
(1) Please be informed that a strict 'do not disturb' phone policy will be enforced.
(2) Power outlets are limited within the meeting rooms. Please be aware and come with your devices charged. Thank you.

CATERING

Morning and afternoon tea, in addition to lunch, will be provided each day for meeting participants. Vegetarian and vegan options will be provided. Please complete the online registration to identify your dietary requirements.

• The Conference Dinner - to be advised.
• The IIOE-2 Steering Committee reception - to be advised.

TRANSPORT AND TRANSFERS

Please note that individuals are responsible for their own transfers and transport to/from the conference venue.
Metered taxis can be taken from and to the airport.
The conference venue is only 5 minutes drive to Kemayoran toll gate, providing easy access to Soekarno Hatta International Airport.

Route Map :